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Executive Assistant

Job Title: Executive Assistant
Contract Type: Permanent
Location: Unknown
Industry:
Start Date: 22/01/2018
Duration: 366
REF: 32640
Contact Name: Danica Pagsisihan
Contact Email: danica@searchelect.com
Job Published: 7 months ago

Job Description

Key Words: Time Management, Meeting Management, Executive Support, Administrative Assistance, Confidentiality, Negotiation, Event Management, Travel Management, Office Operations, Invoice and Claims Management

Role:  Executive Assitant to the Regional Head

Industry: Information Technology, Security

Function: Executive Support, Administrative Assistance, Event Management, Invoice and Claims Mangement, Travel Management, Office operations, Meeting Management

Location: Singapore

 

About Our Client,

You will be joining a market leading Security Vendor, who are rated #1 in a range of categories and are continuing their vertical expansion in the region, with this role supporting the top Executive in the region.

 

 

About You,

  • You will support the regional head in providing liason between the regional head and his direct reports.
  • You possess the ability to practise decision making and good judgment in a variety of situations
  • You are strong in written and verbal communication, organizational skills and administration.

 

Benefits and Perks:

  • A comprehensive and attractive salary package, depending on experience.
  • Medical, dental and life insurance.

 

About the Executive Assitant to the Regional Head,

Please note: Interested Applicants must be able to work in Singapore.

 

  • Bachelor's degree
  • Extensive experience supporting Senior Level Executives
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

Key Responsibilities,

  • Welcoming visitors, reviewing emails and correspondece practising strict confidentiality, arranging company dinners and other corporate events; managing questions and meeting requests directed to the regional head.
  • Manage travel arrangements and meetings by creating itineraries and agendas including arrangement of lodging and meeting accomodations.
  • Managing extremely active calendar of appointments, managing expense reports, compilation of documents and travel related materials.
  • Implement projects and special assignments with the ability to  manage priorities, obtain cooperation from other parties involved, problem solving, progress monitoring and adjustment to plans.
  • Communicates effectively on behalf of the Regional head to his direct reports in a diplomatic manner as these direct reports are also senior executives within the business.
  • Serve as a “barometer” to provide the regional head with a sense for the issues taking place in the environment. (i.e. people getting sick or birthdays, etc.)
  • Complete critical aspects of their deliverables showing a hands-on approach on matters such drafting acknowledgement letters, personal correspondence, and other tasks that help the regional head’s abiliti to lead the company effectively.
  • Manage conflicting needs from different people or situations within the Regional Head’s environment and proactively follow through on project deadlines or other critical matters.
  • At all times maintain discretion and confidentiality.

Personal Attributes

 

  • Strong organizational skills and attention to detail.
  • Strong interpersonal skills and the ability to build relationships with different stakeholders and staff.
  • Expert level written and verbal communication skills
  • Analytical and possess the ability to solve problems permanently
  • Must be a good team player with eye for details and improvement.
  • Emotional maturity
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Takes ownership and accountability for situation
  • Creative and Versatile
  • Good listening Skills / humility
  • Culture Sensitivities / local experience
  • Project management / implementation

 

 

If you are interested to learn more about the above job role or any other job opportunities, please apply to this job advertisement or alternatively contact the following consultant:


Danica Pagsisihan

+65 65898787

danica@searchelect.com

SearchElect Pte. Ltd. adheres to the Singapore Ministry of Manpower Tripartite guidelines on Non-Discriminatory Job Advertisements which you can find more information about HERE.  If you feel any part of this job advertisement is discriminatory please immediately raise to our attention via webadmin@searchelect.com.  We take these matters seriously and thank you for your cooperation.