Executive Assistant

Job Title: Executive Assistant
Contract Type: Permanent
Location: Unknown
Start Date: 22/01/2018
Duration: 366
REF: 32640
Contact Name: Danica Pagsisihan
Contact Email:
Job Published: over 4 years ago

Job Description

Key Words: Time Management, Meeting Management, Executive Support, Administrative Assistance, Confidentiality, Negotiation, Event Management, Travel Management, Office Operations, Invoice and Claims Management

Role:  Executive Assitant to the Regional Head

Industry: Information Technology, Security

Function: Executive Support, Administrative Assistance, Event Management, Invoice and Claims Mangement, Travel Management, Office operations, Meeting Management

Location: Singapore


About Our Client,

You will be joining a market leading Security Vendor, who are rated #1 in a range of categories and are continuing their vertical expansion in the region, with this role supporting the top Executive in the region.



About You,

  • You will support the regional head in providing liason between the regional head and his direct reports.
  • You possess the ability to practise decision making and good judgment in a variety of situations
  • You are strong in written and verbal communication, organizational skills and administration.


Benefits and Perks:

  • A comprehensive and attractive salary package, depending on experience.
  • Medical, dental and life insurance.


About the Executive Assitant to the Regional Head,

Please note: Interested Applicants must be able to work in Singapore.


  • Bachelor's degree
  • Extensive experience supporting Senior Level Executives
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

Key Responsibilities,

  • Welcoming visitors, reviewing emails and correspondece practising strict confidentiality, arranging company dinners and other corporate events; managing questions and meeting requests directed to the regional head.
  • Manage travel arrangements and meetings by creating itineraries and agendas including arrangement of lodging and meeting accomodations.
  • Managing extremely active calendar of appointments, managing expense reports, compilation of documents and travel related materials.
  • Implement projects and special assignments with the ability to  manage priorities, obtain cooperation from other parties involved, problem solving, progress monitoring and adjustment to plans.
  • Communicates effectively on behalf of the Regional head to his direct reports in a diplomatic manner as these direct reports are also senior executives within the business.
  • Serve as a “barometer” to provide the regional head with a sense for the issues taking place in the environment. (i.e. people getting sick or birthdays, etc.)
  • Complete critical aspects of their deliverables showing a hands-on approach on matters such drafting acknowledgement letters, personal correspondence, and other tasks that help the regional head’s abiliti to lead the company effectively.
  • Manage conflicting needs from different people or situations within the Regional Head’s environment and proactively follow through on project deadlines or other critical matters.
  • At all times maintain discretion and confidentiality.

Personal Attributes


  • Strong organizational skills and attention to detail.
  • Strong interpersonal skills and the ability to build relationships with different stakeholders and staff.
  • Expert level written and verbal communication skills
  • Analytical and possess the ability to solve problems permanently
  • Must be a good team player with eye for details and improvement.
  • Emotional maturity
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Takes ownership and accountability for situation
  • Creative and Versatile
  • Good listening Skills / humility
  • Culture Sensitivities / local experience
  • Project management / implementation



If you are interested to learn more about the above job role or any other job opportunities, please apply to this job advertisement or alternatively contact the following consultant:

Danica Pagsisihan

+65 65898787

SearchElect Pte. Ltd. adheres to the Singapore Ministry of Manpower Tripartite guidelines on Non-Discriminatory Job Advertisements which you can find more information about HERE.  If you feel any part of this job advertisement is discriminatory please immediately raise to our attention via  We take these matters seriously and thank you for your cooperation.